Lost Passport or Visa During International Travel? Follow These 6 Critical Steps Without Panic

Losing your passport or visa while traveling abroad can be a nightmare scenario. After all, your passport is your primary identity document in a foreign country. But before you panic, take a breath—there are clear, effective steps you can take to handle the situation and safely return home.

Whether you’re a frequent flyer or a first-time traveler, knowing these steps can save you time, stress, and money. Here's a step-by-step guide to follow immediately if your passport or visa gets lost or stolen abroad.

1. File a Police Report Immediately

Your first move should be to visit the nearest police station and report the loss. Request a formal police report and keep a copy of the FIR (First Information Report). This document is mandatory for applying for a new passport or an Emergency Certificate (EC) at the Indian embassy.

✅ Pro Tip: Always ask for a translated copy in English if the original is in a foreign language.

2. Contact the Indian Embassy or Consulate

Find the nearest Indian Embassy or Consulate in the country you’re visiting. You can locate their contact details on the official MEA website. Embassy officials are trained to handle such emergencies and will assist you throughout the process.

3. Apply for a New Passport or Emergency Certificate

Depending on your situation, you have two choices:

• Apply for a new passport – Typically takes up to 7 working days.

• Request an Emergency Certificate (EC) – This is a temporary travel document valid only for returning to India.

Required Documents for Reissue:

• Address proof (in India or abroad)

• Proof of Date of Birth

• Annexure F (Affidavit of Loss)

• Original police report

• Copies of the first and last page of the lost passport (if available)

• Details like passport number and issue date (if no copies are available)

📌 Suggestion: Keep these documents scanned and stored in your email or cloud drive before every international trip.

4. Reapply for the Visa

If your visa is also lost, you must visit the embassy of the country that issued the visa. Submit:

• Copy of lost visa (if available)

• Police report

• New passport or EC

📣 Note: Each country has different rules. Processing time and fees will vary.

5. Update Your Flight Booking

In most cases, you may have to reschedule your return flight. Contact your airline and explain the situation. Some airlines waive rebooking fees if you provide valid documents like the police report and a letter from the Indian Embassy.

🛫 Always check with your travel provider for documentation requirements and deadlines.

6. Notify Your Travel Insurance Company

If you have travel insurance, this is the time to use it. Immediately inform your insurance provider and submit:

• Police report copy

• Proof of expenses incurred due to passport loss (e.g., reissue fees, accommodation, transport)

This documentation will help you claim reimbursements for any losses you face due to the incident.

Don’t Travel Without These 3 Essential Documents

To protect yourself from major setbacks during international trips, always carry (physically and digitally):

1. Photocopy of Passport & Visa

2. Printed or digital Police Emergency Contact List

3. Travel Insurance Policy & Emergency Contact Info

Final Thoughts

Losing your passport or visa in a foreign country can feel overwhelming. But taking prompt and correct action ensures you remain in control of the situation. The Indian government and embassies are well-equipped to support you during such emergencies.

Preparedness is key. Keep documents secure, stay calm, and follow this guide to return home safely and legally—even in the most challenging situations.